Student Timecards & Department Codes

As a quick reminder, please help your student employees select the correct department code / transfer code when clocking in through ADP.

Because many of our students work more than one job on campus, each shift needs to be logged under your department’s specific code. When a student forgets to transfer — or picks the wrong code — their hours can post to the wrong department and sometimes at the wrong rate. It’s an easy thing to miss, and it’s an easy thing to fix.

A few things that help:

• Know your students’ rates. Rates are tied to years of experience in that specific position — not overall time at HU. If you’re ever unsure what one of your students should be earning, just ask.
• Review before you approve. Scan each timecard for the correct department code before signing off. Approval means you’ve verified it.
• Feel free to fix it yourself. You’re able to correct transfer codes directly in ADP, so if something looks off, you can update it before the approval deadline without waiting on Payroll.
• Reach out anytime. If a correction won’t take or you’re not sure which code applies, just email Michael Fox (mfox@huntington.edu) and we’ll get it sorted.

Catching something before payroll runs usually takes a minute — and it saves your student from waiting on a correction afterward.

Thanks so much for your partnership in getting this right!