IMPORTANT PAYROLL REMINDERS

The U.S. Department of Labor (DOL), the Internal Revenue Service, and the Affordable Care Act have regulations in place that employers are required to follow regarding payroll. To assist us in complying with the law please read the following. Contact Human Resources (Jean-4200) or the Business Office (Shelia-4023 or Lori-4340) for additional information.

• Employees (staff and student) paid on an hourly basis must receive at least minimum wage (currently $7.25 per hour in Indiana and $10.50 per hour in Arizona) and may not work for more than 40 hours in a week without receiving overtime (one and one-half times their regular rate).
• HU defines the 40 hour workweek as starting at 12:01 a.m. on Sunday and ending at 12:00 midnight the following Saturday.
• All hours worked in a workweek must be recorded in ADP on the employee’s time card for that period. Hours cannot be carried over to or given as paid time off in another workweek.
• Hourly employees may not “volunteer” to work. The DOL states that the reason for volunteering is immaterial. The hours are work time and compensable.
• A part-time staff or student employee is an employee who works less than 30 hours per week. The supervisor and employee should monitor the part-time employee’s hours so that the employee does not exceed 30 hours per week for all positions worked.
• International student employees are limited by their Visas to work up to 20 hours per week during the academic year.
• Additional information is available in the Employee Handbook on the portal. Go to the Personnel page and click on the link under the “Employee Directory” heading.

We appreciate that these regulations can be onerous and can minimize our options so we are thankful for your assistance in following the law and keeping HU from legal concerns.